Eyas Ltd, conference organiser on behalf of Botanica2020, comply with EU General Data Protection Regulation (GDPR)
What information do we collect from you?
We collect information about you (name, email address, employment information, location etc.) when you voluntarily complete the form to register for events so we can process your details in order to deliver our services.
Why do we collect this information?
We use the personal information you supply in our membership and event registration databases to be able to offer you our services in a number of ways, such as:
- Delegate registration
- Accommodation bookings (if applicable)
- Visa letter (if applicable)
- Expenses payments
- Conference/meeting or event planning
Who might we share your information with?
We will not share your contact numbers, email address or physical address to anyone without your consent. We have no need to do this, the only details we share are your name and details related to the event.
We will not disclose any information for marketing purposes to any company outside the ones related to the planning of the event; except to help prevent fraud, or if required to do so by law.
Photographing or videoing
We might take photographs and/or videos on-site during the event, conference, meeting, etc. that might be used on our website, printed material, just to be kept in our records, etc. If your image is captured in our photographs / video that is circulated for marketing purposes (mentioned above), you have the right to request for that photo / video to be removed / deleted by contact us to the email, phone or address provided at the end of this notice.
What do we do with your information?
We have the appropriate physical and technical security measures, policies and procedures in place to prevent your personal data from being accidentally or deliberately compromised.
How long do we keep hold of your information?
We will retain your information for the period of the event registration that you have chosen, until immediately after the event has been finalised or until the financial requirements that are established by law have been complied with. You have the right to withdraw consent at any time, to request to be forgotten or have deleted your individual data from our records.
We may be contacted directly at any time: firstname.lastname@example.org